Planning a fundraiser can be a challenge, and it can be difficult to keep the rewarding and generous end result in mind amidst all of the chaos and stress. Fun-Tastic Promotions knows how important it is to throw a large-scale fundraising event when it’s for a good cause. Our team has generated some tips and guidelines to assist you with planning a lucrative fundraising event.
Generating a timeline that allows you enough time to contact vendors, organize details and prepare a committee of volunteers can be extremely beneficial to relieving some of the stress and pressure that goes along with planning an event of this scale. Also, make sure you choose a date that will not compete with any other significant fundraising efforts in town to insure that you will have the most effectual turnout possible.
Research unique event themes like a Casino Night or a Sports Game Room with an event rental company to provide your guests and donors with a night to remember! There are several different options for you to choose from including a carnival theme, a Western theme or even a decade theme!
Entertainment is critical to keep your event fun and exciting for the duration of the evening. Choose an exciting and motivated individual that will keep the guests engaged in the evening’s music and activities. An MC or an outgoing DJ in combination with a band would definitely help keep the energy up throughout the night. The MC or DJ is the one who is going to help raise the most money with the silent/live auction. He or she will highlight the items up for bid, and they should do everything in their power to drive up the bids to generate the highest amount of revenue possible.
Location is an essential part of the event planning process, and choosing the right location can help reduce the amount of out-of-pocket expenses. For example, if you select a location that offers lighting and great sound system, this will help you to create an effective atmosphere for your event, and you will not have to contract these services out to additional vendors.
Another component you should consider when selecting a location is accessibility. You want your guests to be able to park and access the location easily and conveniently. If you’re throwing a high-end fundraiser, like a gala, offering a valet service will bring your event to the next level.
Lastly, ask pertinent questions pertaining to the space itself and how to coordinate the set up of each vendor. Can all of the equipment be easily transported into the space through doorways, hallways and elevators? Will there be ample electrical outlets available to each vendor that needs them? It’s best to set up a walk-through at the facility a week before the fundraising event in order to ensure that all will run smoothly the day of.
With over 18 years of fundraising experience, let the experienced event rental staff at Fun-Tastic Promotions guide you along with solid advice, first-hand customer service and a variety of options to consider.